Automatically Generate Meeting Minutes

Overview

When a user pastes meeting notes or bullet points into the chat, the agent analyzes the content of the notes and
automatically generates meeting minutes according to the specified meeting minutes template and saves them as a Markdown file in a designated folder.

This sample data aims to demonstrate a use case for streamlining record-keeping by structuring decisions, to-dos, assignees, and pending matters according to the company's standard meeting minutes format.

What this sample can do

Automatically generates meeting minutes in a specified format based on meeting notes.

• Organizes and neatly transcribes content from free-form notes and bullet points according to the meeting minutes template.
• Automatically structures decisions, to-dos, assignees, deadlines, and pending matters.
• The generated meeting minutes will be automatically saved to C:\agentiqsSampleData\CreateMeetingMinutesFromMeetingNotesToSpecifiedFolder\outputData\{YYYYMMDD}_MeetingMinutes\MeetingMinutes.md.

Target Users

This sample is primarily intended for the following users:

• Business personnel who want to streamline the creation of meeting minutes after meetings
• Leaders and managers who want to quickly organize meeting notes into a standardized format
• Those who want to see examples of business automation from text input to file generation

Package Contents

This sample includes the following data as an example:

Data	File Name
Agent Definition	Meeting Minutes Auto-Generate Agent.yaml
Input: Meeting Minutes Memo	inputData/Meeting Minutes Memo.txt
Documentation	This README

Using Sample Data

Prerequisites

• Write permission to the output folder is required.

Input/Output

• Input: Meeting memo text (bullet points, agenda, meeting notes, etc.)
• Output: Meeting minutes Markdown file formatted according to the template

Procedure

1. Copy the meeting memo to be used as an example input.
2. On the Agentiqs agent screen, hover your mouse over "Meeting Minutes Auto-Generate Agent" and click "Start Chat".
3. Paste the copied meeting memo into the chat screen.
4. Instruct the agent to create the meeting minutes via chat.
5. The AI ​​generates meeting minutes based on the memo content and automatically saves them to C:\agentiqsSampleData\Create Meeting Minutes from Meeting Notes to Specified Folder\outputData\{YYYYMMDD}_Meeting Minutes\Meeting Minutes.md.

Target Applicability

• Agent: Meeting Minutes Automatic Generation Agent

Limitations

• The meeting minutes template is defined within the agent's system prompt.
  To change the template, rewrite the system prompt.
• If the output directory does not exist, it will be created automatically.
• The output destination is a relative path from the File Access tool's base directory; therefore, changing the base directory will change the output destination.