Automatically Generate Meeting Minutes

Overview

When a user pastes meeting notes or bullet points into a chat and gives an instruction, the agent analyzes the notes,
automatically generates minutes according to the specified meeting-minutes template, and saves them as a Markdown file in the designated folder.

This sample lets you experience a use case that streamlines record keeping by structuring decisions, to-dos, assignees, and unresolved items
according to the company's standard meeting-minutes format.

What this sample can do

Automatically generate meeting minutes in a specified format from meeting notes.

• Organize and polish free-form notes or bullet points according to the meeting-minutes template.
• Automatically structure decisions, to-dos, assignees, deadlines, and unresolved items.
• Automatically save the generated minutes to C:\agentiqsSampleData\会議メモから指定フォルダに議事録作成\outputData\{YYYYMMDD}_議事録\議事録.md.

Intended users

This sample is intended primarily for the following users.

• Business users who want to create meeting minutes more efficiently
• Leaders and managers who want to quickly organize meeting notes into a standard format
• Users who want to see a business automation example that generates a file from text input

Included content

This sample includes the following example data.

tip

After running the sample as provided and checking its behavior, replace its input and output files with your own business deliverables
to try it under conditions closer to your actual work.
When replacing the files, change the target as described under [Steps for replacing with your own work], and then follow the [Procedure].

Data	File name	Steps for replacing with your own work
Input: Meeting-minutes notes	inputData/会議議事録メモ.txt	Paste any meeting-minutes notes in text format in step 3 of the Procedure.

Use the sample data

Prerequisites

• You have write permission for the output folder.

Input and output

• Input: Meeting-note text, such as bullet points, agenda items, or discussion notes
• Output: A Markdown meeting-minutes file formatted according to the template

Procedure

1. Copy the example meeting notes.
2. On the DC Agentiqs Agents screen, hover over [Meeting Minutes Auto-Generation Agent], and click [Start Chat].
3. Paste the meeting notes you copied into the chat screen.
4. In the chat, instruct the agent to create meeting minutes.
5. AI generates the minutes from the notes and automatically saves them to C:\agentiqsSampleData\会議メモから指定フォルダに議事録作成\outputData\{YYYYMMDD}_議事録\議事録.md.
   When running multiple times on the same day

   If you run the agent multiple times on the same day, the existing 議事録.md file is overwritten.
   Before running it again, copy the existing 議事録.md under a different name.

Target

• Agent: Meeting Minutes Auto-Generation Agent

Limitations

• The meeting-minutes template is defined in the agent's system prompt.
  To change the template, rewrite the system prompt.
• If the output directory does not exist, it is created automatically.